Archives and Records Management Services - New Research Administration File Request Form

Please complete the online form below to submit your new research adminstration file request.

Tip! To ensure your file(s) are created as quickly as possible please ensure that all of the fields on this online form are completed as requested, in particular please make sure you:

Watch your spelling! Whatever spelling you use in the details of this form below will be used in the title for your new research file.
Bulk File Requests. If you wish to place a bulk file request (e.g. more than 5 requests at once), then please click here for the Bulk File Request Spreadsheet, and complete the details as instructed.

Please note that online requests will be returned to you for correcting if details are incomplete or inaccurate.

If you require any further help, please contact Records Management Services on 6488 3024 or at records@uwa.edu.au

1. Requesting Officer's Details

Requesting Officer

Telephone Extension

2. Proposed File Title

KEYWORD

Please note that the keyword for ALL new Research Administration files will be "RESEARCH ADMINISTRATION". Do not change this field.

ACTIVITY

The "activity" descriptor is used to broadly title what type of Research Administration file you are creating. For example, if you wish to create a new Animal Ethics file, then choose the option - "Animal Ethics".

SUBJECT (Grants ONLY)

If you have chosen to create a new Research Grant or Fellowship file, please type in the name of the funding body (e.g. Australian Research Council ARC) in the field below. Please note you can type well known abreviations here to save time, but the file will be titled using the full name e.g. ARC, NHMRC etc

SUBJECT (for files other than grants or fellowships)

If you are creating a new Animal Ethics, Human Ethics, Biosafety or Radiation file, please select the "subject" descriptor from the most appropiate option below.

FREE TEXT

Please type in the free text part of the title of the file you wish to create. E.g. if you are creating a new Research Grant file, then type in the title of the Project.

3. File Metadata

INTERNAL CONTACTS (UWA)

Please list any internal contacts (e.g. Researchers) for the new file in the field below. Please include only UWA researchers in this field. Type in the Researchers Name, followed by which School or Faculty they belong to e.g. Dr P Smith (School of Oil & Gas Engineering); A/Prof Terrance Williams (School of Population Health) etc

EXTERNAL CONTACTS

Please list any external contacts (e.g. Researchers) for the new file in the field below. Please include only researchers who DO NOT work at UWA in this field. Type in the Researchers Name, followed by their department or organisation e.g. Dr L McWaters (Australian Research Council); Mr T M Jones (Department of Minerals and Energy) etc

RESEARCH ID

Please enter any Research ID codes used for the new file. Please note that this field is not mandatory.

4. Related Records

Would you like us to relate this file to another file in TRIM? If yes, please enter in the relevant file number(s) in the field below.

5. Alternatively Within

Only use this field if you are requesting a Collaborating Organisation file and documents already exist in TRIM which you would like to link to this file. Please specify the TRIM record number/s for the document/s you wish to link eg R06/1234

6. Email Notification of New File (WorkFlow)

If you would like us to send an email notification that this file has been created to someone other than yourself, please state their name(s) in the box below. If you would like to apply workflow on this new file, please list who the file needs to be sent to for action. (e.g. Rob; Liz; Vicky; Colin)

7. Additional Information

If you would like to supply any other additional notes or information about this new file request, please do so in the field below. For ethics file submissions, please include the new Record Number. Please note Country of Origin if applicable.