Student Records

This webpage is designed to provide School Managers who use Student Records with useful information that will assist you in working with student files and documents.

Advice Sheets and Information Tools

Student Records Procedures

 Click here to view the online Student Records Procedures.

Relevant TRIM Advice Sheets

• TRIM Advice Sheet 18 - "What to file on Student Records"
• TRIM Advice Sheet 15 - "Sending documents to Records for scanning"
• TRIM Advice Sheet 21 - "Guidelines for creating new student forms at UWA"
• TRIM Advice Sheet 22 - "TRIM WordMerge Program - Processing electronic records quickly!"
• TRIM Advice Sheet 38 - "Scanning paper documents to PDF using your photocopier for student records"
• TRIM Advice Sheet 40 - "How to add notes to student records"
• TRIM Advice Sheet 47 - "How to title student documents using Classifcation Terms"

To see a list of all TRIM advice sheets, please click here

File Note Template

Click here to access the electronic File Note template that you can use to record file notes for Student Records.

Student Scanning Note

Click here to view the Student Scanning Note.  The scanning note is used to inform University Records of any notes (e.g. titling suggestions, print quality etc) of the hardcopy documentation you are sending for scanning and registration.

Access to Student Records

Click here to view our Access Policy on Student Records

Click here to view the Student Services Statement of Confidentiality for Student Information.

Click here to find out more information on Freedom of Information FOI

TRIM Access

Click here if you would like to get access to TRIM

FAQs

Click here to view our Frequently Asked Questions

Electronic Student Records Review

Click here to view information regarding the Electronic Student Records Review

Contacts

Records Coordinator x3019

Full time Records Officer (Student) x3935

Part time Records Officers (Student) x7802 and x3935